Onsite Coordination
At Portugal Footprints, we understand the importance of flawless event execution. From setup to teardown, we provide comprehensive onsite coordination services and event staffing to bring your vision to life.
Staff for a Smooth Event Implementation
Our experienced team handles all aspects of event setup and event planning, ensuring that every element is in place according to your specifications. We oversee logistics, including the arrangement of furniture, equipment setup, signage placement and decor installation.
Acting as the central point of contact for all event vendors, we coordinate and liaise with various suppliers, including caterers, audiovisual technicians, entertainers and decorators. We ensure that vendors are well-informed, adhere to the event schedule and seamlessly collaborate to deliver a cohesive and successful event.
Additionally, we assist in coordinating food and beverage services, working closely with catering vendors to ensure a smooth dining experience. Our team manages menu selections, coordinates meal service timing and oversees the setup of refreshment stations, ensuring that attendees are well-catered throughout the event.
During the event, we provide hands-on support proactively managing any unexpected issues that may arise, ensuring swift resolution and minimal disruption. From troubleshooting technical difficulties to addressing last-minute changes, we are agile and responsive, ensuring a seamless event experience.
Collaborating with audiovisual vendors, we ensure the proper setup and operation of sound systems, lighting, projection and other technical equipment. Our team ensures that everything runs smoothly allowing you to focus on the content and delivery of your event.
For events with breakout sessions or concurrent workshops, we handle the coordination of these sessions. Our team ensures that the rooms are set up correctly, manages room transitions and assists with any logistical requirements to ensure a seamless flow between sessions.
To accommodate international attendees, we provide multi-language support. We can assist with translations, communication and facilitating interactions to ensure all attendees feel comfortable and well-cared for.
Expert Hands-On Assistance
Post-Event Wrap-Up
If you have promotional materials or merchandise we ensure that collateral materials are organized and readily available, facilitating the smooth distribution of brochures, event agendas and any other materials you wish to provide to attendees.
After the event concludes, we assist with the post-event wrap-up. We coordinate the breakdown and removal of event equipment, oversee the return of rental items and ensure that the venue is left in the same condition as when we arrived.
Get in touch
With Portugal Footprints as your onsite coordination partner you can be confident that every aspect of your event will be professionally managed. We are committed to making your event vision a reality!